Calendar & scheduling

One place for every viewing, meeting and follow-up

Schedule a viewing from the listing in a few taps and the agent gets a reminder before it. Follow-ups wait in one agenda, sorted into overdue, today, tomorrow and the next seven days, with call and WhatsApp a tap away. In the app, the agent's calls, meetings and tasks run as one agenda with a reminder on each.

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  • Overdue, today and next 7 days
  • Viewings with proof of visit
  • Month, day and agenda in the app
Propfusion CRM: Follow-ups for all agents with overdue, today, tomorrow and next-7-days counts and overdue cards with notes
Propfusion app: Calendar agenda listing calls, meetings and tasks by day, with times, locations and reminder bells

How it works

Book it, get reminded, record how it went

Three steps that keep every client appointment on track, from the first booking to the next follow-up.
  1. 01

    Book the viewing

    Pick the listing, the client and a time, choose how long it takes, and the agent is notified, with a reminder before it starts.

  2. 02

    Get reminded on time

    Every follow-up has a due time, and calendar events remind the agent from 15 minutes to a day before.

  3. 03

    Record how it went

    Mark the viewing completed, rescheduled, cancelled or a no-show, then set the next follow-up on the lead.

Scheduling built for agents on the road

A Dubai agent's day is viewings across town and calls in between. Propfusion keeps all of it in one place.

Calendar

Every meeting, call and task in one week

Meetings, calls, tasks and reminders sit on one calendar, colour-coded by type so a client call stands out from an internal stand-up. Switch between month, week and day, and see at a glance where the day still has room before you book.
  • Month, week and day views, with Today one click away
  • Meetings, calls, tasks and reminders in their own colours
  • Pick a time slot to add an event straight onto the calendar
Propfusion CRM: Calendar week view with color-coded meetings, calls, tasks and reminders from 8:00 to 19:00

Viewings

Every viewing, who's going and when

Each viewing links the listing, with its photo and community, to the client and the agent, with the date, time and length. Notes such as “Confirmed by WhatsApp” or “Reminder sent the day before” sit on the row, and the list switches between a table and a grid.
  • Book from the listing or the Viewings page, from 30 minutes to 2 hours on the web, or up to 3½ hours in the app
  • Filter by agent, listing, status or date range
  • Completed viewings count toward each agent's KPI scorecard
Propfusion CRM: Viewings table with date and time, property, client, agent, duration, status and notes

On the lead

Every follow-up stays on the client's page

Open a lead and its follow-ups sit next to the client's requirements and notes: what was agreed, when the next call is due and which ones are done. Add the next one in a click and it joins the agent's agenda.
  • Upcoming and completed follow-ups, each with its note
  • Mark one done or reply to it without leaving the lead
  • How fast the agent first responded, shown at the top
Propfusion CRM: A lead's page with stage bar, contact details, property requirements, follow-ups and notes

Follow-up report

See who follows up, and who doesn't

The report counts today's, overdue and upcoming follow-ups, shows the leads behind them by stage, and lists each lead with its agent, next follow-up, rating and stage. Sales managers see in a minute where the team is falling behind.
  • Today's, overdue, upcoming and all-time totals
  • Leads by stage for the follow-ups in view
  • Filter by agent, or switch between today, upcoming and earlier
Propfusion CRM: Follow-up report with today's, overdue, upcoming and total counts, leads by stage and each lead's next follow-up

On the phone

Viewings and reminders between appointments

Agents open the Propfusion app between viewings: today's appointments in one list, every follow-up in another, and the client's notes on both.
  • Upcoming viewings with the client, agent, date, time, length, status and the client's notes
  • Open follow-ups counted at the top, overdue first, then today and tomorrow
  • Call, WhatsApp, reschedule or mark done from each follow-up card
Propfusion app: Upcoming viewings with client, agent, time, duration and notes
Propfusion app: Follow-ups with overdue, today and tomorrow counts and overdue cards with notes and call, message and Done buttons

Screens show the Propfusion Demo Realty sample workspace. All people, listings and numbers are fictional.

Calendar & scheduling

Small details that save the follow-up

Follow-ups slip when they take effort to log. These details make the next one easy to book and hard to forget.

  • A default reminder time

    Pick a date and the time fills in (10:00 AM unless an admin changes it), so a follow-up is one field.

  • Note templates

    One-tap notes such as “Spoke, interested” or “Wants a viewing” that set the next reminder for you.

  • Next follow-up prompt

    When a lead changes stage, Propfusion offers to book the next reminder for tomorrow in one tap.

  • Call and WhatsApp from the agenda

    Every tap is logged on the lead, so response times and contact counts stay accurate.

  • Personal or team view

    Agents see their own day. Managers switch to any agent, or see the whole team at once.

  • A calendar view of reminders

    In the app, switch My reminders from the list to a calendar to see which days are already full.

  • Leave on the HR calendar

    Annual, sick and unpaid leave sit on the HR calendar, so you know who is out before you book.

  • Outcomes and proof of visit

    Mark a viewing completed, rescheduled, cancelled or a no-show, and add a photo and location from the site.

  • Feeds the scorecard

    Viewings completed, follow-ups logged and overdue follow-ups count toward each agent's KPIs.

FAQ

Calendar and scheduling questions

Can managers see what the team has booked?

Yes. The follow-up agenda switches between your own day, any agent's or the whole team's, the viewings list filters by agent, status and date, and the follow-up report shows today's, overdue and upcoming follow-ups for each agent.

How do reminders work?

Every follow-up has a due date and time (10:00 AM by default unless an admin changes it), and calendar events remind the agent from 15 minutes to a day before. Reminders arrive as notifications on the web and in the app.

Can we record how a viewing went?

Yes. Mark a viewing completed, rescheduled, cancelled or a no-show, and add a photo and location from the site. The next follow-up goes on the lead.

Do viewings and follow-ups count toward KPIs?

Yes. Viewings completed, follow-ups logged and overdue follow-ups count toward each agent's KPI scorecard.

Works with the rest of Propfusion

See every Propfusion integration

Never miss another viewing

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