Property management

Property management software for Dubai rentals

Run a Dubai rental portfolio from one place: rental agreements and their cheque schedules, renewals, maintenance, DEWA bills and what each owner is owed. Every morning, one view shows what needs collecting and what needs fixing.

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  • Cheques from custody to cleared
  • Renewal reminders on the days you choose
  • DEWA bills per unit
Propfusion CRM: Active rental agreements as cards with tenant, unit, start and end dates, rent, payment terms and deposit

How it works

One tenancy, start to renewal

  1. Step 1: Record the tenancy

    The rental agreement holds the unit, tenant, rent, Ejari number and the cheque schedule.

  2. Step 2: Follow every cheque

    Each cheque moves from pending to deposited and cleared, or gets flagged as bounced.

  3. Step 3: Work the daily queue

    Rent due, renewals, open maintenance and unpaid DEWA bills, every morning.

Built for the way Dubai rentals run

Rent comes in post-dated cheques, DEWA bills arrive every month and repairs can't wait. Each has its own place.

Rental agreements

Every tenancy on one page, cheques included

Each rental agreement holds the unit, the tenant and agent, the rent and security deposit, the payment frequency and number of cheques, the agreement period and the owner's management terms. The cheque schedule sits on the same page.
  • Record each cheque with its number, bank and the name on it, from pending to in custody, deposited and cleared
  • When a cheque bounces, mark it and add the replacement; the history stays
  • A tenant statement of account as a PDF, with late fees for a demand letter or the Rental Dispute Centre
Propfusion CRM: Rental agreement page with property, tenant, rent, deposit, payment frequency, number of cheques and period

Cheque desk

A cheque desk for the accounts team

Pick the company account each cheque goes into, then see the totals per account for any dates: cleared, deposited and waiting to clear, bounced, and still planned.
  • Add, edit and close the company accounts you deposit into
  • Security cheques held apart from rent, each with its tenancy and status
  • Daily management shows rent due today, overdue and awaiting bank clearance
Propfusion CRM: Cheque desk with company deposit accounts and rent cheque totals per account: cleared, deposited, bounced and planned

Maintenance

Maintenance, from the tenant's request to the fix

Tenants raise requests with photos from their tenant portal. Your team sets the priority, assigns the work, records the estimated and actual cost in AED and keeps the tenant posted.
  • Open emergencies counted at the top, so nothing urgent waits
  • Pending, waiting for approval, in progress, on hold, completed or cancelled
  • Owners approve or reject work from their own portal
Propfusion CRM: Maintenance tickets with pending, in-progress and emergency counts and each ticket's property, tenant, priority and status

DEWA

DEWA bills per unit, without the spreadsheet

Once a tenancy goes active, a DEWA bill is set up for the apartment for every month of the lease. Mark each month paid as it is settled, and filter to see what is still unpaid.
  • Publish up to 1,000 bills at once from an upload or a paste, after checking the matched units
  • Mark who pays each bill: your company, the owner or the tenant
  • Owners and tenants see the bills for their units in their portals
Propfusion CRM: DEWA ledger with bulk CSV bill upload, unpaid and paid bill counts and monthly bills grouped by apartment

Owners

Each owner's units, documents and money on one page

Open an owner to see their Emirates ID and passport with expiry dates, the units they own and whether each is rented or vacant, and their owner account: cleared rent less your management fee, approved charges and payouts, with the month's statement underneath.
  • What is owed, what is on hold, payouts waiting for a second approver, and what is available to pay
  • Calls, meetings and notes with the owner on their own activity timeline
  • Send the owner portal invite, or copy the portal link, from the profile
Propfusion CRM: Owner profile with properties, activity timeline and owner account statement

Renewals and owners

Renewals, owners and the money between them

Renew a tenancy with its new rent and fees, credit cleared rent to each owner less your fee, catch expiring IDs before they hold up a renewal, and list the vacant units for rent. Nothing lives in a separate spreadsheet.
Propfusion CRM: Investors list with tier, license number, email, phone and nationality, plus a Monthly owner report button
Owners and investors with their tier, licence and contact details, and the monthly owner report a click away.

Screens show the Propfusion Demo Realty sample workspace. All people, listings and numbers are fictional.

Also in property management

The routine work, handled

Reminders, reports and owner statements run from the same records. WhatsApp templates and portal connections are set up once in Integrations.

  • Daily management

    Rent due today, overdue rent, cheques awaiting clearance, vacant units, renewals, open maintenance and unpaid DEWA.

  • Leasing outbox

    A daily run prepares cheque reminders, overdue notices, renewal proposals and document-expiry alerts. The money messages wait for your review.

  • WhatsApp reminders

    Cheque-due and renewal reminders to tenants on WhatsApp, using your approved templates.

  • Management terms

    A percentage fee, or a fixed owner amount per contract, month or night.

  • Disputes and legal cases

    Cases linked to the property and tenancy, with the court, hearings, claimed and awarded amounts and private documents.

  • Monthly owner reports

    A PDF per owner each month with their properties, cheques, rent and charges, downloaded or emailed.

  • Rental reports

    Rent collected, payments, renewals, ex-tenants, data flags, and expiring Emirates IDs and passports.

  • Buildings and staff

    Filter the daily view and reports by building, or by the staff member responsible.

  • Contract fees

    Post Ejari and management fees on new contracts and renewals as company income.

Questions

Property management questions

Does Propfusion handle post-dated rent cheques?
Yes. Each rental agreement holds its cheque schedule. Every cheque is recorded with its number, bank and the name on it, and moves from pending to in custody, deposited and cleared. When a cheque bounces, you mark it and add the replacement, and the history stays.
How do owners get their statements?
Each owner gets a monthly PDF report of their properties, cheques, rent and charges, downloaded or emailed. Owners can also log in to their own portal to see income, documents and maintenance whenever they like.
How are DEWA bills handled?
Once a tenancy goes active, a DEWA bill is set up for the apartment for every month of the lease. You mark each month paid as it is settled, record whether your company, the owner or the tenant pays, and can publish up to 1,000 bills at once from an upload or a paste.
How do renewals work?
A renewal draft holds the new rent and contract dates, the admin fee with its VAT and the Ejari fee, and shows the renewal total. Committing it creates the new lease term, a fresh cheque schedule and an unsigned tenancy contract to review; earlier signed documents stay in the history.
Can we take a management fee from the rent?
Yes. Management terms can be a percentage fee, or a fixed owner amount per contract, month or night. Cleared rent is credited to each owner less your fee, and every owner charge and payout waits for a second person to approve it.
Will we know before a tenant's Emirates ID or passport expires?
Yes. The document expiry report lists tenant and owner Emirates IDs and passports that have expired or expire within the alert window you choose, and the daily leasing run prepares document-expiry alerts.

Works hand in hand with

Bring your rental portfolio into one place

Move your tenancies, cheques and owners off spreadsheets. Start a free trial, or book a demo and we'll walk through your own portfolio.
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